Birth Certificate Apostille for Canadian PR
The Client
Rajiv Mehta, an Indian citizen living in Canada, had recently achieved a major milestone—he received an Invitation to Apply (ITA) for Canadian Permanent Residency. As part of the application, he needed to submit a valid and internationally recognized birth certificate.
Since Canada is a member of the Hague Apostille Convention, his Indian birth certificate had to be apostilled by the Ministry of External Affairs (MEA) in India.
The Challenge
Like many NRIs, Rajiv faced difficulties in getting this done from abroad. His birth certificate had been issued in his hometown in India, and the apostille process involved several steps:
- Local Verification – Attestation by a notary in India.
- State-Level Authentication – Attestation from the State Home Department or Sub-Divisional Magistrate (SDM), depending on the rules.
- MEA Apostille – The final and most critical step, carried out only by the Ministry of External Affairs.
This chain of verifications required in-person visits and detailed knowledge of the system—something Rajiv couldn’t manage while working full-time in Canada. He needed a professional, transparent, and reliable solution to handle everything on his behalf.
How NRIWAY Helped
Rajiv reached out to NRIWAY after researching services for NRIs. He was assigned a dedicated case manager, A.K. Sharma, who guided him through the entire process.
- Secure Document Handling
Rajiv sent his original birth certificate and passport copy to NRIWAY’s secure office in India. The team carefully verified the documents before proceeding. - Expert Advice
Based on the issuing state of the certificate, Mr. Sharma recommended using the SDM attestation route, which was faster and more efficient than going through the state department. - End-to-End Execution
NRIWAY handled every stage of the process—first submitting the certificate for SDM attestation, then moving it directly to the MEA for the apostille stamp. - Real-Time Updates
Rajiv was kept informed through NRIWAY’s online portal and regular updates from his case manager. This transparency reassured him that the process was on track. - Safe Delivery
Once the apostille was complete, the certificate was securely couriered to Rajiv in Canada, arriving within the promised timeframe.
Conclusion
With NRIWAY’s assistance, Rajiv received his apostilled birth certificate without ever having to travel back to India. He successfully submitted it with his Canadian PR application, and the document was accepted without issue.
This case highlights how professional support can save NRIs time, stress, and uncertainty when dealing with critical legal documentation. For Rajiv, NRIWAY’s expertise turned a complicated, bureaucratic process into a smooth and reliable experience, ensuring his PR journey stayed on track.
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